Statsbygg manages 2.8 million square meters of floor space and is consequently one of the largest property managers in Norway. New, more efficient solutions in the areas of accounting, procurement and project support are enabling Statsbygg to spend more time on its core activities and less on administrative work.
Statsbygg is the Norwegian government’s key advisor in construction and property affairs and its building commissioner, property manager and property developer. It has a significant need for efficient systems support in order to be able to provide high-quality, cost-effective and functional premises to public sector organisations.
Both Statsbygg’s accounting system and its project management system needed to be upgraded or replaced. Following a procurement competition Statsbygg entered into a contract with EVRY for this work. It was important to Statsbygg to have a smarter and more modern solution developed on the basis of standard components.
Statsbygg’s accounting system has been upgraded and updated to the new governmental accounting structure and accounting standards. This was a central part of the project. A new procurement solution was rolled out at the same time that allows contracts to be followed up and goods and services to be ordered. A new project management system was also introduced, as was a new solution for exchanging data between the systems.
The latest version of Oracle e-Business Suite was chosen for the accounting solution. This was closely integrated with a project management solution from Norconsult and the WinTid time registration solution from CGI. An integration motor from Oracle SOA Suite was used to ensure everything worked as well as possible together.
Statsbygg’s new enterprise solution means it has a state-of-the-art and user-friendly standard system that offers much better documentation and traceability. In future this will help Statsbygg to spend more time on its core activities and less on administrative work. The new system also gives Statsbygg greater oversight and control, including as a result of automated processes for tracking contracts and their payment.
The integration between Statsbygg’s various systems has also been greatly improved, which has contributed to significantly increasing the quality of the organisation’s master data.
“We now have a more robust and efficient solution with much better traceability and documentation. The solution is future-oriented and is based on established standard products. With the new solution, work processes across accounting, procurement and project management are much more integrated than they were before”, comments Sigurd Lunde, Project Manager at Statsbygg.
The project has been a success, with the deliveries meeting the agreed requirements in terms of quality, timeframe and cost.
The correct expertise and a good approach to collaborating were essential to achieving this. Statsbygg and EVRY worked closely on this project in shared premises at Victoria Terrasse in the centre of Oslo. This involved up to 40-50 project participants working together at the peak of the project.
“Establishing a joint team with everyone working in the same direction is very important. The success of this project is due to a great extent to the parties sharing the same view of how best to carry out the project, and we worked closely together throughout the process. EVRY showed that it is highly skilled at managing complex projects in a professional way. This was an important success factor”, comments Sigurd Lunde.
Facts about the project
Timeframe: August 2013 – March 2015
Scope: NOK 60 million
Project management: ISY Prosjekt Økonomi, ISY Prosjekt Plan (Norconsult) and Oracle Project (Oracle eBusiness Suite R12)
Procurement: Oracle Purchasing and iProcurement (Oracle eBusiness Suite R12)
Accounting: Oracle Financial (Oracle eBusiness Suite R12)
Integration: Oracle Service Bus (Oracle SOA Suite)
The project started on 12 August 2013. The solution entered operation at the start of 2015 such that accounting for 2015 is being carried out from the start using the new solution. The project required approximately 50,000 hours to complete.
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